Scootaverse Design Guide

This guide details how hosts design engaging Scootaverses by planning for event purpose and capacity, customizing visuals with backgrounds and interactive room items, configuring the user experience via entry flows and Smart Badges.

Introduction

Scoot offers a unique and interactive way to host meetings and events, fostering better engagement and creativity among participants. This guide is designed to walk you through the process of crafting your own Scootaverse, providing valuable insights and tools to enhance your meeting experiences. Whether you prefer to use ready-to-go themes or unleash your creativity with customizations, we have you covered!

Design Considerations

Before diving into the design process, it's essential to consider the purpose of your Scootaverse and the expected number of attendees. Scoot rooms can be used for a wide range of events, from networking gatherings to large business meetings, recruiting, onboarding, team gatherings, all-hands sessions, and training sessions. Understanding your event's scope will help you create a room that perfectly complements your objectives.

In particular, consider key topics of conversation in your Scootaverse. With Scoot's innovative design, you are able to draw attention to key topic areas and conversations through your design. When designing a Scootaverse, considering the user journey and how a prospect or customer may naturally move and progress through your Scootaverse is key and can lead to sales acceleration and higher engagement. 

Capacity

One of the primary factors in designing your Scootaverse is your intended event capacity. Your Scootaverse capacity cannot exceed the maximum capacity for your license. Be sure to choose a room size that best suits your needs. Scoot offers 6 room sizes to accommodate events with as little as 10 participants in a room to ones that can comfortably fit 300.If your expected capacity is beyond 300, you have the option to create a multi-room Scootaverse where each room can be designed and themed differently while participants are still able to move from room to room without leaving the platform.

Background Themes

Our collection of ready-to-go background themes ensures you find the perfect ambiance for your meeting. If you prefer to create your own background theme, our support team is more than happy to assist you through the process. Remember, backgrounds serve to provide context and branding, creating a visually appealing atmosphere for your attendees.

Customizing Background Themes

If you'd like to create a custom background, you have the option of uploading one of our stock parallax backgrounds or a large image background:

Parallax backgrounds use three layered images to create the notion of movement in your room. To design a parallax custom background theme, you'll need to provide three images with specific dimensions and formats. These layered graphics add depth and movement to the room as participants move around. 

 

Image Backgrounds empower you to design captivating virtual spaces by incorporating a single, continuous image as the background. This unique capability allows participants to experience dynamic changes in their surroundings as they move throughout the virtual room. For instance, Producers can choose to set a map as the image background, enabling participants to navigate and explore the map within the room. 

 

Entry Room Flows

In Scoot, you have the ability to define the pattern and logic by which users enter rooms within a Scootaverse. Use these entry flows to create a smooth and personalized experience for each of your participants: 

Default Entry Flow
The Default Entry Flow defines the pattern that users follow when entering a room in the Scootaverse. The default option is a spiral pattern that begins near the center of the room and expands outward. Additionally, there is an option to use a grid pattern, where users are placed in groups based on the room's capacity and evenly spread throughout the room. The Default Entry Flow is ideal for general scenarios and situations where specific customization is not necessary.

Custom Entry Flow - People Proximity
The Custom Entry Flow provides a higher level of customization and allows you to apply special logic for user entry. It involves designating "Group Formers" and "Group Fillers" to create a more tailored experience for users. Group Formers are users who initiate a group, while Group Fillers are users added around the Group Formers. The Custom Entry Flow is suitable for webinars, All Hands meetings, networking events, and scenarios where a specific grouping logic is desired.

For more information on how custom entry flows, click here.

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Creating, Saving, and Editing a Room

To begin designing your Scoot Room, you need to create the room itself. If you're a registered user, you can sign in to create and save your rooms. Based on your account type, you can save multiple rooms, enabling seamless customization for various events. Once your room is created, you can edit it later to change backgrounds, add custom elements, and refine its appearance.

Adding Room Items

Room items are pivotal in personalizing your Scoot Room. By placing images strategically within the room, you can create visually engaging spaces that suit your event's objectives. We offer standard room item patterns or you can opt for a custom layout. Room items can be any size, but should generally be larger that a typical user bubble (around 200 pixels in diameter).

Call to Action Buttons

Call to Action buttons give you the ability to add a custom button to your room that is hyperlinked to any video, document, website, etc. When the button is clicked, a new tab will open with the link assigned to the button. You can use these CTA buttons to create interactive spaces within your Scootaverse. 

Assets

You can attach files, documents, or additional assets to a spot in your room as an additional item. These assets can allow for more cooperative work within the Scootaverse and can be especially useful to designers who would like to create a space with easily accessible forms, guides, and surveys inside the Scootaverse. 

 

Managing Room Settings

When designing a Scootaverse, it is important to consider your Room Settings. These settings define how accessible your Scootaverse is, what features are available to your guests, and whether or not you would like to enable Meeting Wide Recording. You can manage these settings by clicking into a Scootaverse from your Home Page and clicking on Settings.

 

Once you are in your settings, you are able to toggle features on and off. These are the features that all participants in your room will be able to use. Additionally, you will be able to use the sliding bar to choose a participant group size. This defines the size of each audio group automatically created when users When you are happy with your Room Settings, click "Apply Changes" to save them. 

This is also where you can adjust additional settings such as your Map Settings - definine whether you want the map to open, expand, or hide as a default,  Join Settings - allowing guests to enter or require host admission, and setting Alternate Hosts.

Setting Up Smart Badges  

Designers should consider the kinds of questions and visibility to set up for any Smart Badging custom questions they are adding to the entry experience. You can access your Smart Badge Settings, create custom questions, and set Visual Indicators from the 'Smart Badging' section of your Scootaverse settings.

Producers can customize all badging questions, Scoot provided and Custom questions. 

Visibility: Producers have the ability to determine per question who can see each answered question on the smart badge. 

• Everyone in the room (Default) 

• Only registered participants of the Scootaverse account

• Only Producers 

Featured Questions: Featuring a question answer will highlight the answer in a blue box on the participants badge.

All featured answers will be located in the same place, there is not a limit on the answers you can feature. 

Conclusion

 

Designing a Scootaverse allows you to create captivating and interactive meeting spaces tailored to your unique requirements. Whether you choose from our array of pre-designed themes or venture into customizations, Scoot empowers you to host successful and engaging events that leave a lasting impression on your attendees. Take advantage of our comprehensive guide, and get started on designing your Scootaverse today!